Admissions and Registration Management:
Announcing university registration dates, receiving admission applications, and organizing the process of registering students in various academic programs.

Student Services:
Issuing enrollment certificates, academic status statements, and official documents confirming a student’s enrollment.

Academic Records Management:
Issuing all student-related documents from admission until graduation, such as transcripts and graduation certificates.

Academic Operations:
Preparing semester and course schedules, organizing final examinations, and monitoring students’ academic status.

Archiving and Statistics:
Preparing and maintaining student files, storing official documents, and producing periodic reports and statistical data on admitted and enrolled students.

Coordination:
Cooperating with ministries and relevant official bodies regarding students’ academic records, and coordinating with other administrative units within the university.

University Admission Coordination and Policies:

The procedures, standards, and requirements for admission and registration at the university are determined annually in accordance with the general policy set by the Ministry, and based on the resolutions of the Board of Trustees and the University Council.

Admission and Registration:

To be admitted to any academic program at the university, the student must meet the following requirements:

1. The student must hold a General Secondary School Certificate or its equivalent.

2. The secondary school grade average, type, and year of issuance must meet the admission requirements of the applied program, in accordance with the admission policy issued by the Ministry of Higher Education and Scientific Research for that academic year.

3. For secondary school certificates issued outside the Republic of Yemen, the certificate must be officially authenticated by the competent authorities in the country of issuance and in Yemen. This includes certification by the Ministry of Education and the Ministry of Foreign Affairs in the issuing country, as well as the Embassy of the Republic of Yemen in that country, followed by authentication by the Yemeni Ministry of Foreign Affairs and the Yemeni Ministry of Education.

4. All required registration documents must be submitted to the Admissions and Registration Department within the designated admission and registration period.

Required Documents for Registration:

The student must submit a file containing the following documents:

1. An application form for enrollment along with a signed commitment to comply with the university’s regulations and bylaws.

2. The original General Secondary School Certificate or its equivalent.

3. Three certified copies of the General Secondary School Certificate or its equivalent.

4. A copy of the national identity card or passport.

5. A copy of the first eight pages of a passport valid for more than one year (for non-Yemeni students).

6. A certified copy of a residence permit valid for more than one year (for non-Yemeni students).

7. Eight colored personal photographs, size 3 × 4 cm.

8. A plastic file folder.

Admission Requirements for Non-Yemeni Students:

In addition to the above-mentioned admission requirements and documents, non-Yemeni students must provide the following:

1. A copy of the first eight pages of a passport valid for more than one year.

2. A copy of a residence permit in the Republic of Yemen valid for more than one year

The university adopts a semester-based system, whereby the academic year consists of two academic semesters.

1 - College of Medicine and Health Sciences

1 - College of Engineering and Information Technology

3 - College of Administrative Sciences

4-College of Distance Education

5. Al-Riyada Institute for Training and Qualification

1- A student shall be considered officially registered at the University after fulfilling the required documentation in accordance with the admission terms and regulations, paying the prescribed fees, and being assigned a university registration number.

2- The student’s file shall be maintained in the University’s Registration Archive and shall include all admission documents, in addition to any documents related to the student and their academic status throughout the period of study at the University.

3- No student may be registered at the University for two academic degrees simultaneously

The study system in all colleges of Al-Riyada University is based on regular attendance. A student shall be denied entry to the final examination if their attendance rate falls below 75% of the theoretical lectures and practical sessions for each course. A student who is denied entry to the final examination due to excessive absence shall be considered failed in the course.

In cases of illness, the student must submit an approved medical report to the College Deanship on the day following the absence.

Suspension of Enrollment

A student may temporarily suspend their enrollment in accordance with the following regulations and procedures:

1- Submission of a suspension request to the Dean of the College using the approved form at least two weeks prior to the final examinations.

2- The student must settle all outstanding fees before the suspension of enrollment.

3- Suspension of enrollment does not exempt the student from any fees or penalties incurred prior to the suspension.

4- Enrollment may not be suspended for a newly admitted student or a student transferring from another university until at least one academic semester has elapsed since enrollment at the University.

5- Enrollment may not be suspended for a student who has failed at the same academic level for two academic years.

6- Enrollment may not be suspended for a scholarship student without the approval of the sponsoring authority.

7- The maximum period for suspension of enrollment is two academic years or four academic semesters, whether consecutive or non-consecutive, during the student’s period of study.

8- A student whose enrollment has been suspended may not sit for any examinations during the suspension period, whether for courses at the current level or a lower level.

9- A student whose enrollment has been suspended may not sit for second-round (supplementary) examinations for the academic year in which the enrollment was suspended, whether for courses at the current level or a lower level.

10 A student who has submitted a request for withdrawal from the University or for suspension of enrollment has the right to cancel the request within one month at most from the date of approval of the withdrawal or suspension request.

Reinstatement of Enrollment (Reactivation of Enrollment)

A student whose enrollment has been suspended or who has discontinued study may apply for reinstatement of enrollment in accordance with the following regulations:

1- Submission of a reinstatement request using the approved form to the Dean of the College within a maximum of two weeks from the beginning of the current academic semester.

2- The student must pay the prescribed university fees.

3- Completion of all required signatures on the reinstatement request form from the relevant authorities.

4- The period of suspension or discontinuation must fall within the permitted duration and must not exceed the maximum allowable period for suspension of enrollment or discontinuation of study.

Students transferring to the University from other universities may be accepted in accordance with the following conditions:

a. The student must submit a transfer application to the University within the officially announced admission and registration period.
b. The university from which the student is transferring must be recognized and academically accredited.
c. The student must not have been dismissed for disciplinary reasons from the transferring university.
d. The student must have met the admission requirements for the major from which they are transferring in the same academic year of their enrollment at the previous university.
e. The competent department shall conduct a course equivalency (credit transfer) for the courses the student has previously passed, in comparison with the courses of the major in which the student is registered.
f. Any other conditions determined by the University Council of the institution to which the student seeks to transfer

A student may change from one major to another within the University in accordance with the following conditions:

a. Submission of a change-of-major application using the approved form within a maximum period of three weeks from the beginning of the first semester of the first academic level.
b. Approval of the transfer by both the college from which the student is transferring and the college to which the student is transferring.
c. Completion of all required signatures on the change-of-major application form by the relevant authorities.
d. Compliance with the admission and registration requirements of the program to which the student is transferring, without violating such requirements.
e. A student may not change majors more than two times at most during the period of study at the University.
f. A scholarship student may not change majors without the approval of the sponsoring authority.
g. The competent department shall conduct a course equivalency (credit transfer) for the courses the student has previously passed, in comparison with the courses of the major to which the student is transferring.

Course Equivalency (Credit Transfer)

a. The competent department shall conduct course equivalency for the courses that the student (whose enrollment has been transferred or who has changed majors) has previously passed, in accordance with the department’s academic system and in a manner that does not conflict with the provisions of these regulations. Courses previously failed by the student shall be counted as failed courses if they are included in the study plan of the major to which the student’s enrollment has been transferred or changed. The period of study completed by the student prior to the transfer of enrollment or change of major shall be counted the maximum duration specified for completing the program in the new major.

b. The courses approved through equivalency shall be recorded in the academic transcript of the transferred student in accordance with the academic equivalency.

Course equivalency for a student transferring from one major to another within the University shall be conducted in accordance with the following conditions

a. The total number of credit hours approved through equivalency shall not exceed 75% of the total credit hours of the study plan of the major to which the student is transferring.
b. Courses at the final academic levels may not be approved for equivalency.
c. The number of credit hours of a course in the transferring major must be not less than 75% of the credit hours of the corresponding course in the receiving major.
d. The period elapsed since the student studied the course must not exceed five (5) years for applied disciplines and ten (10) years for other disciplines, with the exception of University requirements.
e. A student shall be placed at a specific academic level if the total number of remaining courses from the previous levels does not exceed four courses. Courses approved through equivalency from higher levels shall be taken into consideration when determining the student’s placement, such that they are deducted from the total number of remaining courses from previous levels.
f. Students who have transferred through equivalency, whether from another university or from within the University, and who are placed at the second academic level or higher, shall be required to study the remaining courses from the previous levels. They shall not be permitted to pass such courses by examination only—whether in the first or second examination rounds—unless the courses were previously studied in an earlier semester

College of Medicine and Health Sciences

Students in the Medicine and Dentistry programs shall be assessed and grades distributed as follows:

A. Theoretical Courses

B. Distribution of Grades for Courses with a Practical Component

Assessment and Grade Distribution for Health Sciences Programs (Pharmacy and Laboratory Sciences)

A. Theoretical Courses

B. Distribution of Grades for Courses with a Practical Component

College of Engineering and Information Technology & College of Administrative Sciences

Students in the programs of the College of Engineering and Information Technology and the College of Administrative Sciences shall be assessed and grades distributed as follows:

A. Theoretical Courses

B. Distribution of Grades for Courses with a Practical Component

A student shall be considered failed in a course under the following circumstances:

a. If the student is absent for more than 25% of the theoretical lectures and practical sessions of the course, in which case the student is denied entry to the final exam due to absence.
b. If the student does not achieve the required passing grade in the practical component as follows:

• 13 marks in Medicine and Dentistry

• 10 marks in Health Sciences (Pharmacy and Laboratories)

• 15 marks in the programs of the College of Engineering and Information Technology and the College of Administrative Sciences

c. If the student does not achieve the required passing grade in the final examination.
d. If the total grade obtained after passing the final examination is less than 65% in Medicine and Dentistry ,and 50% in all other programs 

e. If the student is absent without an acceptable excuse from the final examination.
f. If the student is denied the course for disciplinary reasons.

Consequences of Course Failure:
Failure in any of the above cases results in the student not being eligible for ranking among the top students in the program, not qualifying for honors, and a (*) star will appear next to the course in the student’s academic transcript upon graduation.

Attendance and Denial:

• The study system in all colleges and programs of the University is based on regular attendance, and students are required to attend all theoretical lectures and practical sessions for each course in the study plan.

• A student shall be denied entry to the final examination if attendance falls below 75% of the lectures and practical sessions for the course. This will be recorded in the grade sheet as “denied due to absence.”

• A student who fails in the second round in Medicine or Dentistry is not allowed to take the course in the second round, whether in the same academic year or the next, and must retake the course

​​​​​​​

Promotion and Level Repetition:

• A student is eligible for promotion to the next academic level if they have passed all courses of the current and previous levels, or if no more than three courses remain from the current and previous levels, unless the student must repeat them at the same level.

• In all cases, promotion to the next level occurs only at the end of the academic year after the results of the second round.

• A student required to repeat the level must retake the remaining courses in the following academic year immediately, unless the student was absent.

• Any changes to the study plan shall apply to students repeating the same level, starting from the academic level in which courses remain​​​​​​​

No student shall be allowed to enter the examination hall more than 30 minutes after the start of the exam, and no student is permitted to leave the examination hall before half of the exam duration has elapsed.

Course, Annual, and Cumulative Grades are calculated as follows:

The student’s semester/annual GPA is calculated as follows:

Grade Obtained by the Student in the Course × Total Credit Hours of the Course

Total Credit Hours Registered by the Student During the Semester/Year

The student’s cumulative GPA is calculated as follows:

Grade Obtained by the Student in the Course × Total Credit Hours of the Course

Total Credit Hours Registered by the Student During All Semesters/Academic Years

A student has the right to appeal the results of any course’s midterm examinations according to the following conditions:

a. The appeal request must be submitted using the designated form within a maximum of two weeks from the announcement of the results, or within the period specified by the University, College, or academic department for appeals. After this period, the student loses the right to appeal.
b. The appeal request must be completed with all required signatures from the relevant authorities.
c. The prescribed appeal fees must be paid. If the appeal is found to be valid, the fees shall be refunded to the student.
d. The right to appeal a midterm examination result is limited to reviewing the student’s answer sheets and checking the recording and summation of marks only. If it is found that any question was not graded or received no marks, the relevant exam controller shall summon the course grader in writing through the College Dean to review and correct the error, if any. All such cases shall be documented in official records approved by the Appeals Committee and the College Dean.
e. The results of the appeal shall be announced to the students, clearly showing the grades before and after the appeal.

A student shall be considered absent if they fail to attend the final examination of a course without providing an acceptable excuse. This will be recorded in the grade sheet as “Absent.”

The Dean of the College may accept a student’s excuse for missing one or more examinations during the academic year or semester according to the following regulations:

a. The request, along with the necessary supporting documents, must be submitted to the College Dean no later than one week before or after the examination.
b. The reason for absence must be an acceptable excuse, supported by official documents or certified by the University Hospital if the excuse is medical.
c. The University’s Medical Committee must approve the acceptance of the medical excuse.

If a student’s excuse is accepted for any course, the student’s status in that course shall be recorded in the grade sheet and all relevant documents as “Absent with Excuse.”

A student shall be awarded honors upon graduation according to the following conditions:

a. The student must obtain a Very Good grade in all academic levels.
b. The student must not receive a Pass grade in any course from the first level to the final level.
c. The student must not fail, be denied, or be absent without an acceptable excuse in any course during their university study.
d. The student must have completed the graduation requirements within the minimum duration specified for their program, unless the student had a sanctioned leave or approved absence.
e. The student must not have any disciplinary penalties issued against them.

University Student Conduct

Given the importance of ethics and their role in shaping a student’s character, students are required to represent themselves and their community with good conduct and respectful communication, adhering to the following guidelines

Educational Responsibilities of the Student

1- Be familiar with and adhere to all applicable university rules and regulations.

2- Strive diligently for academic excellence both theoretically and practically.

3- Maintain academic honesty in assignments, research, and submitted work.

4- Avoid any activities or distractions that interfere with academic focus.

5- Attend classes regularly, with absences only for excusable reasons.

6- Carry and present the university ID card when required, using it solely for its intended purpose.

7- Follow safety and precautionary instructions in laboratories and fieldwork.

8- Use the internet responsibly and for educational purposes.

9- Comply with all university guidance and instructions.

10- Make full use of time at the university, including attending lectures, discussions, and library research.

Behavioral and Campus Responsibilities

1- Dress appropriately and maintain a professional appearance; avoid shorts, clothing with inappropriate designs, and immodest attire.

2- Respect and protect university property, following all rules and regulations.

3- Use university facilities and property responsibly, avoiding damage, misuse, or disruption.

4- Do not visit administrative offices without proper authorization.

5- Refrain from consuming stimulants, chewing gum, or eating/drinking in classrooms or laboratories.

6- Avoid noise, disorderly behavior, or gatherings that disrupt the campus environment.

7- Do not possess weapons, harmful, or illegal substances on campus.

8- Refrain from engaging in any illegal activities or assisting others in doing so.

9- Do not post unauthorized materials or engage in political or organizational activities on campus.

10- Smoking is strictly prohibited within campus facilities.

11- Report any actions that may harm the university’s reputation or endanger others through suggestion boxes or confidential channels.

Communication and Conduct with Faculty

1- Acknowledge and respect faculty contributions.

2- Maintain polite and professional communication at all times.

3- Practice good listening, discussion etiquette, and respectful questioning during and outside lectures.

4- Contact faculty during designated times and avoid disruptions.

5- Use electronic communication according to university guidelines.

6- Arrive before lectures begin and do not leave early without permission.

7- Report any misconduct by faculty to the Student Affairs Office.

8- Avoid harassment, intimidation, or ridicule of faculty in any context.

9- Complete all assigned academic tasks diligently.

10- Respect all disciplinary actions taken by faculty.

Note: Any violation of the above academic and behavioral responsibilities may result in disciplinary action up to dismissal from the university.

Student Rights and Duties:

Student Rights:

Access to knowledge and education is a fundamental right at Al-Riyada University.

Equality among students is guaranteed.

Key rights include:

1- Recognition of top-performing students on honor boards.

2- Participation in university-supervised scientific associations.

3- Access to the library and academic resources.

4- Use of university laboratories for practical courses.

5- Participation in sports, cultural, and social activities organized by the university.

6- Right to appeal exam results according to university regulations.

7- Receive all graduation documents upon fulfilling requirements.

8- Obtain receipts for all payments made.

9- Protection of the contents of the student file from unauthorized access.

Student Duties:

1- Adhere to university rules regarding attendance, exams, and property.

2- Follow prescribed student behavior codes.

3- Observe general morals, Islamic teachings, and local customs.

4- Pay tuition fees promptly.

5- Do not carry weapons on campus.

6- Attend the university in appropriate and respectful attire.

7- Do not attempt to disrupt studies or examinations.

8- Follow exam regulations and refrain from cheating or facilitating cheating.

9- Obtain prior approval before organizing associations or groups on campus.

10- Do not alter or falsify official university documents.

11- Maintain academic integrity by properly citing sources and acknowledging contributions.

Any violation of university laws, regulations, decisions, or values is considered a breach of conduct and may result in disciplinary actions in accordance with the University Student Affairs Regulations and other applicable university policies.

Depending on the violation committed by the student, one or more of the following penalties may be imposed in accordance with the University Student Affairs Regulations and other applicable university policies:

1- Verbal Warning.

2- Written Warning.

3- Denial of Attendance for one or more lectures of a course.

4- Prohibition from Taking a Monthly or Semester Examination.

5- Cancellation of a Student’s Exam in one or more courses.

6- Suspension of Student Privileges, including participation in student activities or access to services and benefits.

7- Temporary Suspension from the University for one or more semesters.

8- Failing the Course(s) for Cheating: the student will fail one course if caught cheating, or two or more courses if caught red-handed.

9- Permanent Expulsion from the University in cases such as impersonation, deliberate vandalism of university property or facilities, or forgery of university documents.

10- Escalating Penalties for Repeated Violations, which may include suspension from studies and exams for one or more semesters, or permanent expulsion.

11- Financial Penalties / Fines.